A guide to buying a HRIS

Erik Fiala
Erik Fiala
Founder, CEO at Source
Jan 13, 2023
3 min read
Diverse group of people in a meeting

If you're in the market for an HRIS (Human Resource Information System), you might be feeling a bit overwhelmed by all the options out there. But don't worry, I'm here to help guide you through the process!

First things first: What exactly is an HRIS and why do you need one? Simply put, an HRIS is a software system that helps companies manage and organize their HR functions, such as payroll, benefits, and employee records. Having an HRIS can streamline these processes and save time and resources for both HR and the rest of the company.

So, where do you start when it comes to purchasing an HRIS? Here are some steps to consider:

1. Determine your needs

Before you start shopping around, it's important to know what you're looking for in an HRIS. Make a list of your current HR processes and what you hope to improve upon. This will help narrow down your options and ensure you find a system that meets your specific needs.

2. Research your options

There are tons of HRIS options out there, so it's important to do your homework. Look for systems that have good reviews and a track record of success. It might also be helpful to talk to other companies in your industry to see what they use and what they like or dislike about their HRIS.

3. Consider the cost

HRIS systems can range in price, so it's important to consider your budget. Keep in mind that a more expensive system doesn't necessarily mean it's the best option. Look for a system that offers the features you need at a price that works for you.

4. Test it out

Many HRIS providers offer free trials or demos, so be sure to take advantage of these to get a feel for the system. This will also give you a chance to see how user-friendly it is and how well it integrates with your current processes.

5. Make the purchase

Once you've found an HRIS that meets your needs and fits your budget, it's time to make the purchase. Be sure to carefully review the contract and ask any questions you may have before signing on the dotted line.


Purchasing an HRIS can seem daunting, but with a little research and careful consideration, you can find a system that works for your company and streamlines your HR processes.

Good luck on your search!

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