Effective workplace communication: 6 tips for distributed teams

Erik Fiala
Erik Fiala
Founder, CEO at Source
Jan 13, 2023
2 min read
Group of people in a video call

Effective communication is the backbone of any successful team, but it can be especially challenging for distributed teams who don't have the luxury of being in the same physical location. Here are six tips to help you and your team stay connected and communicating effectively, no matter where you're located.

1. Set clear expectations

When working with a distributed team, it's important to set clear expectations for communication. This includes things like what channels to use, when to expect responses, and how to escalate issues.

2. Use a variety of communication tools

Different people prefer different communication styles, so it's important to have a variety of options available. Some people may prefer email, while others may prefer video conferencing or instant messaging.

3. Schedule regular check-ins

Regular check-ins can help ensure that everyone is on the same page and that any issues are addressed in a timely manner. This can be a weekly team meeting, or even a daily stand-up.

4. Encourage open communication

Encourage team members to speak up if they have any concerns or questions. This can help prevent misunderstandings and ensure that everyone is on the same page.

5. Be mindful of time zones

When working with a distributed team, it's important to be mindful of different time zones. This means scheduling meetings and check-ins at a time that works for everyone, and being patient if someone is unable to respond immediately.

6. Foster a sense of community

Finally, it's important to foster a sense of community among your team members. This can be done through virtual team building activities, or by encouraging team members to share their personal lives and interests.


By following these tips, you can help ensure that your distributed team stays connected and communicates effectively, no matter where they're located. Remember that effective communication takes time and effort, but the payoffs are well worth it in the end.

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